Brian Footes Budget

Brian Foote 7/2/96

The following gives more projections for our expenses at 3 different levels of attendence. Of the three, the higher ones seem most likely, give the level of interested, and 82 submissions.

A few notes:

The budget contains $4,000 for duplication. We are leaning towards distributing the pre-proceedings piecemeal via ftp. If we do so, this item will drop considerably.

The special category includes credit card processing costs, and well as a fund for unexpected expenses or opportunities.

We've budgeted up to $5,000 for student-author registration and travel assistance. Should turnout somehow manage to be low, we can adjust this downward.

As it stands, this budget will break even at 44 full registrations.

	Expected (Adult)        70      50      100
	Expected (Student)      9       9       9
	Expected (Staff)        10      10      10
	Expected (Total)        89      69      119
	Submissions (Total)     82      82      82
	Submissions (Accepted)  70      70      70
	Price per page  0.035   0.035   0.035
	Binding  $2.25   $2.25   $2.25 
	Price per separator      $0.09   $0.09   $0.09 
	Shipping Cost    $5.00   $5.00   $5.00 
	Average number of pages 10      10      10
	Proceedings     100     100     100
	Price per copy (exact)   $38.05          $38.05          $38.05 
	Price per copy (est.)    $40.00          $40.00          $40.00 
	Proceedings cost         $4,000.00       $4,000.00       $4,000.00 
	Room cost per person (estimated)         $105.00         $105.00         $105.00 
	Food and meeting per person (est.)       $145.00         $145.00         $145.00 
	Per person cost  $250.00         $250.00         $250.00 
	Per person with proceedings      $290.00         $290.00         $290.00 
	Per person with proceedings (est.)       $300.00         $300.00         $300.00 
	Room Cost        $9,345.00       $7,245.00       $12,495.00 
	Food/Meeting Cost        $12,905.00      $10,005.00      $17,255.00 
	Total Allerton Expenses  $22,250.00      $17,250.00      $29,750.00 
	Computers (est.)         $1,000.00       $1,000.00       $1,000.00 
	Entertainment    $1,250.00       $1,250.00       $1,250.00 
	Misc. Hotel      $1,000.00       $1,000.00       $1,000.00 
	Taxi     $1,000.00       $1,000.00       $1,000.00 
	Special  $2,000.00       $2,000.00       $2,000.00 
	Office   $500.00         $500.00         $500.00 
	Total Misc. Expenses     $6,750.00       $6,750.00       $6,750.00 
	UIUC Staff      7       7       7
	WUSTL Staff     3       3       3
	UIUC Staff Cost  $1,015.00       $1,015.00       $1,015.00 
	WUSTL Staff Cost         $750.00         $750.00         $750.00 
	Staff Cost       $1,765.00       $1,765.00       $1,765.00 
	Student Travel   $5,000.00       $5,000.00       $5,000.00 
	TOTAL EXPENSES   $39,765.00      $34,765.00      $47,265.00 
	Registration (Adult)     $700.00         $700.00         $700.00 
	Registration (Student)   $300.00         $300.00         $300.00 
	EXPECTED REVENUE         $51,700.00      $37,700.00      $72,700.00 
	BOTTOM LINE      $11,935.00      $2,935.00       $25,435.00